Keep the books straight in your ledger
Confirm categories and deductions, attribute spending to deals, add anything that never came through a provider, and close the month.
Your money, in plain English covers what the numbers mean. This is the other half: the screen where you make sure they are right. Open Noli CFO from your dashboard, or the CFO tab inside your Chief of Staff, and use the tabs at the top: Overview, Ledger and Monthly closes.
Confirm what it guessed
Open the Ledger tab. Every transaction gets a row with its date, description, source, amount, and three things you control:
- Category. Your Chief of Staff sorts income and expenses into the right categories for your kind of business. When it is not sure, the row reads Needs review rather than guessing. Pick the right one from the dropdown.
- Potentially deductible. On expenses and fees, a checkbox under the category. This is your assumption, recorded so the tax reserve reflects it. It is not tax advice.
- Deal. Attach the transaction to a deal so it counts toward that deal's profit. Advertising spend tagged to a deal is what makes the profit-by-deal picture honest.
Each change saves as you make it and the totals update.
Void, do not delete
The last column has a Void button. Voiding takes a transaction out of the numbers while keeping it in the record, which is what you want for a test charge or a duplicate. A voided row fades and offers Restore if you change your mind.
Add what the providers missed
Cash, a bank transfer, an invoice paid by cheque: none of it comes through Stripe or your accounting tool. Click Add transaction in the Ledger tab and fill in the Manual transaction form:
- Type: Income, Expense, Fee or Refund
- Amount and Date, which cannot be in the future
- Description
- Category, or leave it for review
- Deal, if it belongs to one
- Potentially tax deductible, on expenses and fees
Click Add to ledger. Manual entries are always added on top of your connected sources, so they can never be double-counted against them.
Set the assumptions once
Click Finance settings at the top of the CFO screen to open the Finance assumptions panel, and fill in:
- Source of truth. Pick one provider so revenue is never counted twice. Automatic puts your accounting tool first, or you can name QuickBooks, Xero or Stripe explicitly.
- Reporting currency and Timezone.
- Tax reserve percentage, between 5 and 60.
- Entity type and State or province.
- Current cash on hand, which is what the runway estimate is built from.
Click Save assumptions. If Stripe and an accounting tool are both connected, only your chosen source counts toward revenue.
Read the warnings
The Overview tab tells you plainly what it left out and why: how many transactions are uncategorized, how many were excluded as duplicates from a non-primary source, how many are unsettled, how many are in another currency, and how many had a malformed amount. That line is your to-do list for the ledger.
Close the month
Open Monthly closes, pick the month, and click Close month. A close freezes that month's totals, your assumptions, the health of your sources and where each number came from, as a revision you can look back on. Closing the same month again saves another revision rather than overwriting the first, so nothing is lost. You can also just ask your Chief of Staff to close the month in chat.
Why it matters
Clean books are not an accounting chore, they are what makes every other answer trustworthy. The tax reserve, the runway, and which deals actually made money all come from these rows. Ten minutes of category confirmation buys a year of numbers you can act on.
This is a clear picture of your finances, not tax advice. Confirm filing and any material decision with your accountant.